OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperienceExperience an assetResponsibilitiesTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess incoming and outgoing mail manually or electronicallySend and receive messagesCompile data, statistics and other informationProvide general information to clients and the publicPhotocopy and collate documents for distribution, mailing and filingOrder office supplies and maintain inventoryPerform data entryLabel files according to retention and disposal schedulesOrganize and schedule office workExperience and specializationComputer and technology knowledgeMS WordMS PowerPointAdditional informationSecurity and safetyBasic security clearanceHow to applyDirect ApplyBy applying directly on Job Bank (Direct Apply)By emailresume.apcs@gmail.comHow-to-apply instructionsHere is what you must include in your application:Cover letter
SECRETARY-CLERK (NOC: 13110)Posted on May 16, 2024 by International Hospital Maintenance Services (IHMS) JOB DETAILSLocation202A, 10619-100 Avenue, Westlock, AB T7P 2J4 Salary$16.00 hourly / 40 hours per week Terms of employmentPermanent employmentFull timeDay, Morning, Weekend Start dateStarts as soon as possible Vacancies1 vacancy OVERVIEWLanguagesEnglish EducationSecondary (high) school graduation certificate Experience1 year to less than 2 years Work settingCleaning service company RESPONSIBILITIESTasks· Coordinate the flow of information within the team· Direct and control daily operations· Open and distribute mail and other materials· Plan and organize daily operations· Train staff· Establish and implement policies and procedures· Record and prepare minutes of meetings, seminars and conferences· Determine and establish office procedures and routines· Schedule and confirm appointments· Answer telephone and relay telephone calls and messages· Answer electronic enquiries· Compile data, statistics and other information· Oversee the preparation of reports· Advise senior management· Order office supplies and maintain inventory· Negotiate collective agreements on behalf of employers or workers· Arrange travel, related itineraries and make reservations· Greet people and direct them to contacts or service areas· Set up and maintain manual and computerized information filing systems· Type and proofread correspondence, forms and other documents· Conduct research· Perform data entry· Provide customer service· Maintain and manage digital database· Perform basic bookkeeping tasks EXPERIENCE AND SPECIALIZATIONComputer and technology knowledge· MS Excel· MS Outlook· MS PowerPoint· MS Windows· MS Word Area of specialization· Correspondence· Reports and records ADDITIONAL INFORMATIONWork conditions and physical capabilities· Ability to work independently· Fast-paced environment· Work under pressure· Tight deadlines· Attention to detail· Repetitive tasks· Work with minimal supervision Personal suitability· Ability to multitask· Excellent written communication· Flexibility· Judgement· Organized· Team player· Accurate· Client focus· Reliability· Time management· Accountability· Dependability· Due diligence· Quick learner WHO CAN APPLY TO THIS JOB?Only apply to this job if:· You are a Canadian citizen, a permanent or a temporary resident of Canada.· You have a valid Canadian work permit.· If you are not authorized to work in Canada, do not apply. The employer will not respond to your application. HOW TO APPLYBy emailihms-jobs@post.com
Review, evaluate and implement new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for offi ce services such as accommodation, relocation, equipment, supplies,forms, disposal of assets, parking, maintenance and security servicesAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondenceOversee and co-ordinate office administrative procedures*This is a full-time permanent position and we are offering a minimum 35 hours/week
Title of Position: Office Manager NOC : 13100 No. of Positions: 1 Work Location: Edmonton, Calgary, AB Terms of Employment: Permanent Employment, full-time Hours of work: 37.5 hours weekly Wage: 30 $ per week Employment conditions: Day, Evening, Morning Job requirements: Starts as soon as possible Languages: English Education: Secondary (High) school graduation cerificate Experience: Experience an asset Responsibilities: Tasks-Review, evaluate and implement new administrative proceduresDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to release of records in processing requests under government access to information and privacy legislationCo-ordinate and plan for office services such as accommodation, relocation, equipment , supplies, forms, disposal of assets, parking, maintenance and security services.Assist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondencesOversee and co-ordinate office administrative procedures. Work Conditions and Physical Capabilities:Ability to work independentlyFast-paced environmentWork under pressureTight deadlinesAttention to detailsLarge workload Personal Suitability:Efficient interpersonal skillsExcellent oral communicationExcellent written communicationFlexibilityOrhanizedReliabilityAbility to multi-taskTime managementAdaptabilityIntegrityTeam PlayerEmployment groupsThis employer promotes equal employment opportunities for all job applicants, including thoseself-identifying as a member of these groups: Indigenous people, Persons with disabilities, Newcomers to Canada, Older workers, Veterans, Visible minorities, Youth Who can apply to this job?The employer accepts applications from:Canadian citizens and permanent or temporary residents of Canada.Other candidates with or without a valid Canadian work permit.How to applyBy emailhr@sabterraholdings.com
Administrative assistant Employer detailsCHEZRANTI COMMUNITY CENTRE LTD Job detailsLocationEdmonton, ABT5Y 3P7Salary30.00 to 40.00 hourly (To be negotiated) / 30 to 44 hours per WeekTerms of employmentPermanent employmentFull timeFlexible Hours, MorningStart dateStarts as soon as possiblevacancies1 vacancyOverviewLanguagesEnglishEducationCollege/CEGEPExperience2 years to less than 3 yearsResponsibilitiesTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the flow of information within the teamEvaluate daily operationsOpen and distribute mail and other materialsPlan and organize daily operationsRecord and prepare minutes of meetings, seminars and conferencesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationRespond to employee questions and complaintsOrder office supplies and maintain inventoryArrange travel, related itineraries and make reservationsGreet people and direct them to contacts or service areasSet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsPerform data entryMaintain and manage digital databasePerform basic bookkeeping tasksAdditional informationWork conditions and physical capabilitiesAbility to work independentlyTight deadlinesAttention to detailRepetitive tasksLarge workloadWork with minimal supervisionPersonal suitabilityAbility to multitaskExcellent oral communicationExcellent written communicationFlexibilityJudgementOrganizedTeam playerAccurateClient focusReliabilityTime managementAdaptabilityAccountabilityDependabilityDue diligenceQuick learnerWho can apply for this job?Only apply to this job if:You are a Canadian citizen, a permanent or a temporary resident of Canada.You have a valid Canadian work permit.If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.How to applyBy emailtheboisconsultants@gmail.com
Kumon of Surrey Guildford is currently seeking a proactive and detail-oriented Centre Administrative Officer to oversee the administrative operations of our centre. The successful candidate will be responsible for maintaining smooth operations, implementing new procedures, managing software applications, coordinating with various stakeholders, and ensuring high-quality service delivery. If you have exceptional organizational and communication skills and thrive in a fast-paced environment, we encourage you to apply. Company Name: 601071 BC LTD o/a Kumon of Surrey GuildfordEmployment Location: 10160 152 Street Suite Unit 9, Surrey, British Columbia, Canada, V3R 9W3Salary: 28.85 hourly / 35 to 40 hours per WeekTerms of employment: Permanent employment; Full timeStart date: Starts as soon as possibleVacancies: 1 vacancy LanguagesEnglish EducationBachelor's degree or equivalent experience ExperienceAt least three years of related experience Responsibilities·Streamline and oversee administrative procedures to ensure smooth operations within the centre.· Maintain effective communication channels with parents, families, children, instructors, managers, staff, and vendors/suppliers.· Develop, review, evaluate, and implement new procedures, and maintain quality assurance protocols.· Oversee and maintain the software applications used at the centre for student progress and profile databases (KSis), Sales and Leads management (CRM), attendance management (GeniusOne), billing (Tuio/Square), and other related functionalities.· Set work priorities, assign tasks to office support staff, and ensure deadlines are adhered to while ensuring procedures are followed. Ensure that operational activities are conducted on schedule and within the budget.· Facilitates Parent Orientation sessions covering the centre’s program, objectives, expectations, rates, billing procedures and policies. · Establishes and arranges placement test schedules in alignment with the center's timeslots, closely coordinating with instructors.· Execute the centre’s daily operational activities such as handling inquiries from parents and students via phone, email, and in-person, maintaining student records accurately and confidentially using our database system, scheduling and coordinating student assessments, orientations, and parent meetings, managing the inventory of educational materials, supplies, and resources, and preparing reports and documentation as required by management.· Assist the centre’s instructors in lesson preparation, including photocopying, organizing materials, and setting up classrooms, monitor student progress, provide feedback to instructors as necessary, support instructors in maintaining a positive and engaging learning environment, assist with grading assignments and tracking student performance, and collaborate with instructors to address any student concerns or challenges.· Ensure the cleanliness and organization of the centre at all times and assist in marketing efforts, such as distributing flyers and promoting the centre’s programs in the community.· Oversee data collection to update metrics, aiming to meet productivity targets, minimize errors, and provide outstanding customer service.· Implement and enforce policies and procedures concerning the release of records while processing requests in accordance with government access to information and privacy legislation.· Analyse and supervise administrative operations associated with budgeting, contracting, project planning, and the centre’s management processes.· Support in preparing the operating budget and maintain inventory and budgetary controls.· Gather data and create periodic and specialized reports, manuals, and correspondence.· Facilitate human resources operations by organizing assessments, arranging appointments, conducting orientations, and managing documentation and data.· Support the centre’s hiring procedures by managing job postings, conducting screenings and interviews, performing background checks, and gathering necessary requirements.· Assist the management and HR manager by offering secretarial support, including tasks such as data entry, formatting documents, printing materials, and handling ad hoc requests.· Participate in staff meetings and training sessions as required.· Ensure high-quality service delivery by adhering to organizational standards and contributing to creating a welcoming and supportive atmosphere for students, parents, and staff. Who can apply to this job?Only apply to this job if:· You are a Canadian citizen, a permanent or a temporary resident of Canada.· You have a valid Canadian work permit. If you are not authorized to work in Canada, do not apply. The employer will not respond to your application. How to apply By email: kumonguildford@gmail.com
Office Administrative Assistant by 2246898 Ontario Inc.Job details• Location 386 Steeles Ave E, Milton, ON L9T 1Y4• Salary25.00 hourly / 40 hours per Week• Terms of employment Permanent employment Full-time• Day• Start date Starts as soon as possible• Benefits: Other benefits• vacancies1 vacancy• VerifiedOverviewLanguagesEnglishEducation• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years• or equivalent experienceExperience3 years to less than 5 yearsWork setting• Relocation costs covered by employer• Automobile repair servicesResponsibilitiesTasks• Open and distribute mail and other materials• Determine and establish office procedures• Order office supplies and maintain inventory• Plan and organize daily operations• Determine and establish office procedures and routines• Schedule and confirm appointments• Answer telephone and relay telephone calls and messages• Answer electronic enquiries• Plan, organize, direct, control and evaluate daily operations• Provide customer serviceSupervision• 5-10 peopleExperience and specializationComputer and technology knowledge• MS Excel• MS Outlook• MS PowerPoint• MS Word• Electronic mailArea of specialization• Correspondence• Reports and recordsAdditional informationWork conditions and physical capabilities• Fast-paced environment• Tight deadlinesBenefitsOther benefits• Free parking availableWho can apply to this job?The employer accepts applications from:• Canadian citizens and permanent or temporary residents of Canada.• Other candidates with or without a valid Canadian work permit.How to applyBy emailwaheedshazia@hotmail.com Experience in Auto workshop Office admin will be an asset.
Salary: $25.00/hr (Overtime: $38/hr)Benefits: 2-3 weeks vacation, 3 personally paid sick daysJob duties:Prepare, input, revise, and proofread various documents, including correspondence, presentations, reports, and other materials.Manage incoming regular and electronic mail, ensuring smooth communication flow within the organization and with external parties.Coordinate and confirm appointments and meetings for the employer, maintaining an organized schedule.Handle office supply orders Respond to telephone and email inquiries, relay messages, and direct calls to the appropriate individuals.Establish and maintain computerized filing systems to efficiently manage information.Develop and implement office procedures to optimize workflow and productivity.Welcome guests, determine the purpose of their visit, and direct them to the appropriate person or department.Record and transcribe meeting minutes accurately for documentation purposes.Arrange travel arrangements, including scheduling and making reservations as needed.Compile data, statistics, and other information to support research initiatives, if required.Supervise and train office staff on procedures and software usage to enhance their skills and efficiency.Coordinate and organize conferences as necessary.Requirements:Proven experience as an administrative assistant or in a similar role.Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).Excellent written and verbal communication skills.Strong organizational and time management skills.Attention to detail and accuracy in work.Ability to multitask and prioritize tasks effectively.Professional demeanor and strong interpersonal skills.Knowledge of office procedures and office management systems.Flexibility to adapt to changing priorities and work schedules.High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus.To apply for this job vacancy, please send your resume along with a cover letter and a references letter from your previous employer to the following email: idekus.info@gmail.com
Salary: $25.00/hr (Overtime: $38/hr)Benefits: 2-3 weeks vacation, 3 personally paid sick daysJob Duty:Prepare, key in, edit, and proofread correspondence, invoices, presentations, brochures, publications, reports, and related materials from machine dictation and handwritten copy.Open and distribute incoming regular and electronic mail and other materials, and coordinate the flow of information internally and with other departments and organizations.Schedule and confirm appointments and meetings for the employer.Order office supplies and maintain inventory.Answer telephone and electronic inquiries and relay telephone calls and messages.Set up and maintain manual and computerized information filing systems.Determine and establish office procedures to enhance efficiency.Greet visitors, ascertain the nature of business, and direct visitors to the employer or appropriate person.Record and prepare minutes of meetings.Arrange travel schedules and make reservations.May compile data, statistics, and other information to support research activities.May supervise and train office staff in procedures and the use of current software.May organize conferences.Requirements:Proven experience as an administrative assistant or in a similar role.Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).Excellent written and verbal communication skills.Strong organizational and time management skills.Attention to detail and accuracy in work.Ability to multitask and prioritize tasks effectively.Professional demeanor and strong interpersonal skills.Knowledge of office procedures and office management systems.Flexibility to adapt to changing priorities and work schedules.High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus.
ResponsibilitiesTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the flow of information within the teamRecord and prepare minutes of meetings, seminars, and conferencesRespond to employee questions and complaintsOrder office supplies and maintain inventoryArrange travel, and related itineraries and make reservationsGreet people and direct them to contacts or service areasSet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms, and other documentsWork with the marketing department to understand and communicate marketing messages to the fieldWho can apply for this job?Only apply to this job if:You are a Canadian citizen, a permanent or a temporary resident of Canada.You have a valid Canadian work permit.If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.Address: 135 Millennium Gate, Fort McMurray T9K 0H9
