Administrative assistant - office

POSITION: Office receptionist COMPANY:  Employer details1996809 ALBERTA LTDJob detailsLocation6412 28 AVE NWEdmonton, ABT6L 6N3Salary19.00 hourly / 35 hours per WeekTerms of employmentTerm or contractFull timeDayStart dateStarts as soon as possiblevacancies1 vacancyVerifiedSourceJob Bank #2837773OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperienceWill trainResponsibilitiesTasksGreet people and direct them to contacts or service areasProvide basic information to clients and the publicObtain and process information required to provide customer serviceOrder office suppliesRecord and relay informationSchedule and confirm appointmentsMaintain work records and logsPerform clerical duties, such as filing and sorting and distributing mailAnswer telephone and relay telephone calls and messagesArrange teleconferencesPerform data entryProvide customer servicePerform basic bookkeeping tasksExperience and specializationComputer and technology knowledgeMS OfficeAdditional informationSecurity and safetyCriminal record checkTransportation/travel informationPublic transportation is availableWork conditions and physical capabilitiesAbility to work independentlyFast-paced environmentWork under pressureTight deadlinesRepetitive tasksAttention to detailPersonal suitabilityEfficient interpersonal skillsExcellent oral communicationExcellent written communicationFlexibilityOrganizedReliabilityTeam playerAbility to multitaskTime managementWho can apply to this job?The employer accepts applications from:Canadian citizens and permanent or temporary residents of Canada.Other candidates with or without a valid Canadian work permit.How to applyDirect ApplyBy applying directly on Job Bank (Direct Apply)By emailjobs@ajocinternational.comBy mail6412 28 AVE NWEDMONTON, ABT6L 6N3

Multicultural Immigration Inc. is looking for a reliable Office Administrative AssistantJob details·         Location: 10190 152A Street suite 204, Surrey, BC, V3R 1J7·         Salary: 25.00 hourly / 35 to 40 hours per Week·         Terms of employment: Permanent employment, Full time·         Start date: Starts as soon as possible·         Benefits: Health benefits·         Vacancies: 1 vacancy·         Languages: English·         Education: Bachelor's degree or equivalent experience·         Experience: 1 year to less than 2 years·         Asset languages: FilipinoResponsibilities·   Greet clients, answer phone calls and emails, and respond to inquiries about services and application statuses. ·         Handle incoming and outgoing communications, including phone calls, emails, and mail. ·         Schedule appointments and consultations for clients with immigration consultants ·         Prepare, organize, and maintain client files, ensuring all documents are accurate, complete, and filed correctly. Handle sensitive information with confidentiality and discretion. ·         Assist in the preparation and submission of immigration applications and supporting documents. ·         Review documents for completeness and accuracy before sending the files to the consultants for final review and submission. ·         Input and update client information in the case processing system, ensuring records are current and accurate. ·         Generate reports and track application statuses. ·         Coordinate communication between clients and immigration consultants. Ensure timely follow-ups on pending matters and keep clients informed of any updates. ·         Manage the calendars of immigration consultants, scheduling client meetings, interviews, and other appointments. ·         Perform general office duties such as ordering supplies, managing office equipment, and maintaining a clean and organized workspace. Handle mail, faxes, and courier services. ·         Assist with the initial intake process for new clients, gathering necessary information and documentation. ·         Process client payments, issue receipts, and maintain accurate financial records. ·         Assist with basic bookkeeping tasks, such as processing invoices and tracking office expenses. ·         Assist in organizing informational sessions or workshops for clients.Benefits·         Health benefits·         Dental plan·         Health care plan·         Vision care benefitsWho can apply to this job?Only apply to this job if:·         You are a Canadian citizen, a permanent or a temporary resident of Canada.·         You have a valid Canadian work permit.If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.How to applyBy emailmulticulturalimmigration@yahoo.com   

Job Title: Administrative Assistant (NOC 13110)Term: PermanentWorking hours:  35-40 Hours/WeekWage: $20.0 per hour ($41,600 /year)Work location: 291 Water St, Summerside, PE, C1N 1C1C&Y PMP CONSTRUCTION, established in 2020 in Summerside, PEI, specializes in residential projects development. We offer comprehensive construction services from land preparation to finishing. Our services span from surveying and demolition, foundation, main structure, and framework construction, to interior finishing and landscaping.Today, as we are developing our own in-house workforce and expanding our business and employee team this year, we need a dedicated Administrative Assistant taking charge various administrative tasks to effectively support our core business operations.Main duties:·       Continuously follow and improve office procedures to ensure efficiency and accuracy in day-to-day operations.·       Act as the primary point of contact for project-related inquiries, answering phone calls, emails, and client queries in a timely manner.·       Maintain a daily log of incoming and outgoing communication, ensuring no request or update is missed.·       Prepare and edit essential documents such as contracts, invoices, work orders, project schedules, and client communication.·       Organize all project documentation (permits, inspection reports, drawings) are stored both digitally and in hard copy for easy access and retrieval.·       Coordinate between internal teams (e.g., project managers, site supervisors) and external contacts (e.g., clients, subcontractors, suppliers) to relay critical updates and requests.·       Manage the company calendar, confirming appointments, preparing necessary materials, scheduling meetings, client site visits and inspections, adjusting for project deadlines and operational demands.·       Track inventory levels for project materials and office supplies, coordinating with vendors to avoid project delays due to stock shortages.·       Greet visitors professionally, ascertain their purpose, and direct them appropriately, whether to project sites or meeting areas.·       Coordinate company routine services and ensure timely payment, including utilities, internet, parking fees, property management fees, and other operational costs.·       Prepare weekly project updates, site progress report, delay explanation, and project completion documentation such as photo logs and inspection certificates.·       Train new administrative staff or temporary hires on internal systems, software (such as project management or scheduling tools), and office protocols.·       Coordinate company events such as project kick-offs, client presentations, and milestone celebrations, ensuring seamless organization of equipment, catering, and venue arrangements.Skills and Qualifications Requirement:·       Minimum a high school graduation certificate, must accompanied by proven directly related work experience.·       A diploma or degree in Business Administration or a related field is a plus.·       Minimum 2 years of experience in an administrative role, preferably in the construction or related industry.·       Independent working and problem-solving skills.·       Excellent communication skills.·       Excellent time and task management skills.·       Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiarity with office management software. To apply, please submit your resume and cover letter to hr.cypmpconstruction@hotmail.com. Please note that only shortlisted applicants will be contacted.