Responsibility:· Supervise and ordinate office administrative procedures and enhancement of new procedures.· Prioritize tasks, assign responsibilities to support installers, and ensure all projects are done before deadlines and procedures are followed.· Administer policies and procedures related to bylaws and regulations in fire protection and related systems.· Plan and coordinate installers for various projects, including accommodation arrangements, equipment procurement, supply management, and security protocols.· Conduct analyses and oversee administrative operations related to budgeting, contracting, project planning and management.· Assist in the preparation of operating budgets and maintain inventory and budgetary controls to ensure financial accountability.· Compile data and prepare periodic and specialized reports, manuals, and correspondence as required.· Provide supervision and guidance to records management technicians and related personnel as necessary.Requirement:· A Bachelor’s degree, major in business or public administration may be preferred.· Experience related to office administration is required, Canadian work experience is preferred.· First Aid Certificate is required; RFPT-EX Certifications are required, including Registered Fire Protection Technician (RFPT), and Portable fire extinguishers (EX)· Proficiency in office software applications, including word processing, spreadsheets, and databases. · Strong project coordination skills with the ability to prioritize tasks and manage multiple responsibilities effectively.
ARHCC Physician Engagement Society in Abbotsford, BC is looking for one Project Administration Officer.Job details are as follows:Location of employment: 32900 Marshall Road, Abbotsford, BC,V2S 1K2Number of position: 1Job Type: Full time and PermanentStarting date: as soon as possibleSalary: $31.00 per hour, 40 hours per weekExperience: 1 year to less than 2 yearsEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsLanguages: EnglishTasks:Implement new administrative proceduresReview and evaluate new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy legislationCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondencePerform data entryOversee and co-ordinate office administrative proceduresResolve conflict situationsPersonal suitability:Efficient interpersonal skillsExcellent oral communicationExcellent written communicationFlexibilityOrganizedReliabilityAbility to multitaskTime managementTeam playerWho can apply to this job?– Anyone who can legally work in Canada can apply for this job– If you are not authorized to work in Canada, please do not apply. The employer will not respond to your applicationHow to apply:By email: msa_arhcc@outlook.com
Administrative Assistant (13110)Employer: Macro Logistics Inc Location: 14457 19A Avenue, Surrey, British Columbia V4A 6X3 Salary: 25.00 hourly / 30 to 35 hours per Week Job Type: Permanent, Full Time Start Date: As soon as possible Language: English Minimum Education: Secondary (high) school graduation certificate Position Available: 1 NOC Group: 13110— Administrative Assistants Job Details : We are looking for a motivated and experienced administrative assistant who can provide vital support by managing schedules, coordinating meetings, handling correspondence, organizing files, and performing various clerical tasks. As an administrative assistant, you will be responsible for smooth office operations along with maintaining databases and communicating effectively with staff and clients. Attention to detail and strong organizational skills are essential for success in this role. Responsibilities:· Arranging and coordinating seminars, conferences, etc.· Supervising other workers· Establishing and implementing policies and procedures· Training, directing, and motivating staff· Recording and preparing minutes of meetings, seminars, and conferences· Planning, developing, and implementing recruitment strategies· Managing contracts· Answering telephone and relaying telephone calls and messages· Answering electronic inquiries· Overseeing development of communication strategies· Overseeing the preparation of reports· Responding to employee questions and complaints· Ordering office supplies and maintaining inventory· Planning, organizing, directing, controlling, and evaluating daily operations Requirements: · Secondary (high) school graduation certificate· Experience: 1 year to less than 7 months To apply, please submit your resume to jobs@macrologistics.ca. We thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.
OFFICE MANAGER (NOC: 13100)Posted on December 04, 2023, reposted on June 1, 2023 by Davis Psychotherapy GroupJob detailsLocationNorth York, Ontario M3H 3S3Salary26.95 hourly / 30 to 40 hours per WeekTerms of employmentPermanent employmentFull timeDay, Evening, MorningStart dateStarts as soon as possibleVacancies1 vacancyOverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsWork settingClinicRESPONSIBILITIESTasks• Review, evaluate and implement new administrative procedures• Delegate work to office support staff• Establish work priorities and ensure procedures are followed and deadlines are met• Carry out administrative activities of establishment• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services• Assemble data and prepare periodic and special reports, manuals and correspondence• Perform data entry• Train staff• Oversee and co-ordinate office administrative proceduresSupervision1 to 2 peopleExperience and specialization• Computer and technology knowledge• MS Office• MS Outlook• MS WindowsAdditional informationTransportation/travel informationWilling to travelWork conditions and physical capabilities• Fast-paced environment• Work under pressure• Attention to detail• Large workloadPersonal suitability• Efficient interpersonal skills• Excellent oral communication• Excellent written communication• Flexibility• Organized• Reliability• Ability to multitask• Time management• Adaptability• IntegrityWho can apply to this job?The employer accepts applications from:• Canadian citizens and permanent or temporary residents of Canada.• Other candidates with or without a valid Canadian work permit.HOW TO APPLYDirect ApplyBy applying directly on Job Bank (Direct Apply)By emailadavis-careers@post.com
Job DescriptionADMINISTRATIVE ASSISTANT (NOC: 13110)Posted on December 04, 2023, reposted on June 1, 2024 by Davis Psychotherapy GroupJOB DETAILSLocationNorth York, Ontario M3H 3S3Salary25.00 hourly / 30 to 40 hours per WeekTerms of employmentPermanent employmentFull timeDay, Evening, MorningStart dateStarts as soon as possibleVacancies1 vacancyOVERVIEWLanguagesEnglishEducationSecondary (high) school graduation certificateExperienceExperience an assetWork settingHealth care institution, facility or clinicResponsibilitiesTasks• Record and prepare minutes of meetings, seminars and conferences• Schedule and confirm appointments• Answer telephone and relay telephone calls and messages• Answer electronic enquiries• Compile data, statistics and other information• Arrange travel, related itineraries and make reservations• Greet people and direct them to contacts or service areas• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information• Set up and maintain manual and computerized information filing systems• Type and proofread correspondence, forms and other documents• Perform data entry• Provide customer service• Maintain and manage digital database• Perform basic bookkeeping tasksExperience and specialization• Computer and technology knowledge• MS Outlook• MS Windows• MS Office• Electronic mailArea Of Specialization• Correspondence• Reports and records• Invoices• Additional informationTransportation/travel informationPublic transportation is availableWork conditions and physical capabilities• Fast-paced environment• Work under pressure• Attention to detail• Repetitive tasksPersonal suitability• Ability to multitask• Excellent oral communication• Excellent written communication• Flexibility• Judgement• Organized• Accurate• Client focus• Reliability• Time management• AdaptabilityWHO CAN APPLY TO THIS JOB?The employer accepts applications from:• Canadian citizens and permanent or temporary residents of Canada.• Other candidates with or without a valid Canadian work permit.HOW TO APPLYDirect ApplyBy applying directly on Job Bank (Direct Apply)By emailadavis-careers@post.com
TasksReview and evaluate new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssist in the preparation of operating budget and maintain inventory and budgetary controlsOversee and co-ordinate office administrative proceduresPersonal suitabilityEfficient interpersonal skillsFlexibilityOrganizedReliability
Multicultural Immigration Inc. is looking for a reliable Office Administrative AssistantJob details· Location: 10190 152A Street suite 204, Surrey, BC, V3R 1J7· Salary: 25.00 hourly / 35 to 40 hours per Week· Terms of employment: Permanent employment, Full time· Start date: Starts as soon as possible· Benefits: Health benefits· Vacancies: 1 vacancy· Languages: English· Education: Bachelor's degree or equivalent experience· Experience: 1 year to less than 2 years· Asset languages: FilipinoResponsibilities· Greet clients, answer phone calls and emails, and respond to inquiries about services and application statuses. · Handle incoming and outgoing communications, including phone calls, emails, and mail. · Schedule appointments and consultations for clients with immigration consultants · Prepare, organize, and maintain client files, ensuring all documents are accurate, complete, and filed correctly. Handle sensitive information with confidentiality and discretion. · Assist in the preparation and submission of immigration applications and supporting documents. · Review documents for completeness and accuracy before sending the files to the consultants for final review and submission. · Input and update client information in the case processing system, ensuring records are current and accurate. · Generate reports and track application statuses. · Coordinate communication between clients and immigration consultants. Ensure timely follow-ups on pending matters and keep clients informed of any updates. · Manage the calendars of immigration consultants, scheduling client meetings, interviews, and other appointments. · Perform general office duties such as ordering supplies, managing office equipment, and maintaining a clean and organized workspace. Handle mail, faxes, and courier services. · Assist with the initial intake process for new clients, gathering necessary information and documentation. · Process client payments, issue receipts, and maintain accurate financial records. · Assist with basic bookkeeping tasks, such as processing invoices and tracking office expenses. · Assist in organizing informational sessions or workshops for clients.Benefits· Health benefits· Dental plan· Health care plan· Vision care benefitsWho can apply to this job?Only apply to this job if:· You are a Canadian citizen, a permanent or a temporary resident of Canada.· You have a valid Canadian work permit.If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.How to applyBy emailmulticulturalimmigration@yahoo.com
POSITION: Office receptionist COMPANY: Employer details1996809 ALBERTA LTDJob detailsLocation6412 28 AVE NWEdmonton, ABT6L 6N3Salary19.00 hourly / 35 hours per WeekTerms of employmentTerm or contractFull timeDayStart dateStarts as soon as possiblevacancies1 vacancyVerifiedSourceJob Bank #2837773OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperienceWill trainResponsibilitiesTasksGreet people and direct them to contacts or service areasProvide basic information to clients and the publicObtain and process information required to provide customer serviceOrder office suppliesRecord and relay informationSchedule and confirm appointmentsMaintain work records and logsPerform clerical duties, such as filing and sorting and distributing mailAnswer telephone and relay telephone calls and messagesArrange teleconferencesPerform data entryProvide customer servicePerform basic bookkeeping tasksExperience and specializationComputer and technology knowledgeMS OfficeAdditional informationSecurity and safetyCriminal record checkTransportation/travel informationPublic transportation is availableWork conditions and physical capabilitiesAbility to work independentlyFast-paced environmentWork under pressureTight deadlinesRepetitive tasksAttention to detailPersonal suitabilityEfficient interpersonal skillsExcellent oral communicationExcellent written communicationFlexibilityOrganizedReliabilityTeam playerAbility to multitaskTime managementWho can apply to this job?The employer accepts applications from:Canadian citizens and permanent or temporary residents of Canada.Other candidates with or without a valid Canadian work permit.How to applyDirect ApplyBy applying directly on Job Bank (Direct Apply)By emailjobs@ajocinternational.comBy mail6412 28 AVE NWEDMONTON, ABT6L 6N3
Job detailsLocationCambridge, ON N1R 7L6Salary$29.00 hourly / 35 hours per WeekTerms of employmentPermanent employment, Full timeEmployment conditions:Day, Flexible Hours, Morning, ShiftStart dateStarts as soon as possibleVacancies1 vacancyOverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 to less than 7 monthsWork setting· Retail/wholesale establishment/distribution centreResponsibilitiesTasksDirect and control daily operationsDirect staff and evaluate daily operationsOpen and distribute mail and other materialsPlan and control budget and expendituresPlan and organize daily operationsEstablish and implement policies and proceduresRecord and prepare minutes of meetings, seminars and conferencesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messages, and answer electronic enquiriesOversee the development of communication strategiesCompile data, statistics and other informationOrder office supplies and maintain inventoryArrange travel, and related itineraries and make reservationsGreet people and direct them to contacts or service areasSet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsPerform data entry and provide customer serviceMaintain and manage digital databasePerform basic bookkeeping tasksConsult with clients after the sale to provide ongoing supportSupervision· 1 to 2 peopleAdditional informationWork conditions and physical capabilities· Fast-paced environment· Attention to detail· Repetitive tasksWho can apply to this job?Only apply to this job if:· You are a Canadian citizen, a permanent or a temporary resident of Canada.· You have a valid Canadian work permit.If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.How to applyBy emailsairavandeep@gmail.com
TasksSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventoryGreet people and direct them to contacts or service areasType and proofread correspondence, forms and other documents
