Office Administrator

Company:                                    Universal Fingerprinting Services Ltd. Job Title:                                      Office Administrator Work Location:                           #303 8318 120 St, Surrey, BC, V3W 3N4 Job Type:                                     Full Time (Permanent) Salary:                                          $29.00-$31.00/hour (To be negotiated) 40 hours per week Company Address:                    #303 8318 120 St, Surrey, BC, V3W 3N4 Education:                                   Secondary (High) School Graduation Certificate Experience:                                 1 year to less than 2 years Language:                                    English Positions Available:                   1 Vacancy Job Conditions:                          Day, Evening, Morning Start Date:                                   As soon as possible NOC Group:                                 13100 Job Duties: ·         Implement new administrative procedures ·         Review and evaluate new administrative procedures ·         Delegate work to office support staff ·         Establish work priorities and ensure procedures are followed and deadlines are met ·         Carry out administrative activities of establishment ·         Assist in the preparation of operating budget and maintain inventory and budgetary controls ·         Perform data entry ·         Train staff ·         Oversee and co-ordinate office administrative procedures Experience and Specialization Computer and technology knowledge ·         Social Media ·         MS Excel ·         MS Office ·         MS Outlook ·         MS PowerPoint ·         MS Windows ·         MS Word ·         Google Drive Security and safety ·         Criminal record check Transportation/travel information ·         Own transportation Work Conditions and physical capabilities- ·         Ability to work independently ·         Work under pressure ·         Attention to detail Personal suitability ·         Excellent oral communication ·         Excellent written communication  On site • Work must be completed at the physical location. There is no option to work remotely. How to Apply: Qualified candidates interested in this career opportunity should email their cover letter and resume to: jobs.universalfingerprinting@gmail.com No Phone calls please. Only short-listed candidates will be contacted.

About Us:Canadian Migration Institution Inc. is a professional immigration and education consulting firm, led by a licensed immigration consultant. We specialize in providing expert guidance to individuals and families navigating immigration pathways not only in Canada but also through our Global Citizenship programs. As a small but highly dedicated team, we focus on delivering personalized, high-quality services tailored to the unique needs of each client. Our services are driven by the professional qualifications and expertise of our founder, a licensed immigration consultant, ensuring that our clients receive the best possible advice and assistance. We are committed to delivering high-quality, personalized services to help clients achieve their immigration goals in Canada and worldwide.Job Responsibilities:As an Administrative Assistant (NOC 13110), you will play a critical role in supporting the company’s operations, immigration consulting tasks, and marketing efforts. This is an in-person position based at our office located at 301 McCurdy Dr., Malahat, BC, Canada. You will be responsible for a variety of tasks and need to be versatile in your role. Your key responsibilities include:Administrative Duties:·      Managing office communications, handling phone calls, emails, messages, and client inquiries.·      Organizing and maintaining electronic and paper records of clients, ensuring proper documentation.·      Scheduling meetings, appointments.·      Draft, review, and proofread business correspondence, and client documentation.·      Assist with invoicing and payment follow-ups.·      Maintain office supplies and ensure efficient office operations.·      Handling the receipt and distribution of incoming emails and regular mail, ensuring timely and smooth communication across the company.·      Writing and publishing news releases, and social media content on the company’s website and platforms.·      Preparing project guides, program introductions, checklists, and pitch decks for internal and external use.·      Research Canadian immigration policies, program updates, and regulatory changes.·      Assisting in creating business plans and financial proforma documents for client applications.·      Editing and proofreading professional documents to ensure clarity and accuracy.Immigration & Client Support Duties:Assist in preparing and submitting immigration applications and related forms.Prepare immigration applications and required documents for review and finalization by the licensed immigration consultant.Assist employer to provide immigration counselling to clients and answering client questions. Provide clients with assessments and evaluations related to immigration programs.Gather and organize client documents, ensuring timely submission and efficient processing.Coordinating the collection and transfer of relevant documents for immigration processes, ensuring efficient communication between clients and the immigration team.Maintain confidentiality and security in handling sensitive client information.Assist with case file management and liaising with government agencies.Qualifications & Requirements:A university degree in business administration, immigration consulting, marketing, communications, or a related field is required.A minimum of 1-3 years of administrative and immigration counselling related experience is required.·       Experience in immigration agencies, law offices, professional consulting firms is strongly preferred.·       Strong business writing skills, including business proposals, financial documents, and promotional materials, are an asset.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Experience with case management software, government portals (e.g., IRCC online application system.Familiarity with WordPress, social media tools, and design platforms (e.g., Canva, Photoshop) is an asset.Language Skills:Fluency in English is mandatory.Second language (e.g., Mandarin, Cantonese) is a strong asset.Key Competencies & Attributes:·      Excellent organizational and time management skills, with the ability to manage multiple tasks.·      Attention to detail and accuracy in document preparation and content creation.·      Ability to work independently and take initiative.·      Strong analytical and research skills. ·      Professionalism and confidentiality in handling client information.

Location: 608 Kulawy Pl NW Edmonton, AB T6L 7E5 Salary: $35.40 hourly Vacancies: 1 Terms of employment: Permanent employment, Full-time, 30 to 40 hours/week Start date: As soon as possible Employment conditions: Day, Morning, Evening Job Requirements: Languages: English Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 year On site: Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Implement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services Assist in the preparation of operating budget and maintain inventory and budgetary controls Assemble data and prepare periodic and special reports, manuals and correspondence Train staff Resolve conflict situations Answer telephone and relay telephone calls and messages Arrange and co-ordinate seminars, conferences, etc. Respond to employee questions and complaints Maintain and manage digital database Determine and establish office procedures and routines Coordinate the flow of information within the team Direct and control daily operations Supervision 3-4 people Additional information Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Large workload Repetitive tasks   Personal suitability Efficient interpersonal skills Excellent oral communication Excellent written communication Organized Ability to multitask Time management Adaptability Team player Client focus Accurate Accountability Due diligence Quick learner   Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Ø  Support for persons with disabilities Ø  Support for newcomers and refugees Ø  Support for youths Ø  Support for mature workers Ø  Supports for visible minorities   How to apply By email: team.yhsgpt@gmail.com