Administrative Assistant

Salary: $25.00/hr (Overtime: $38/hr)

Benefits: 2-3 weeks vacation, 3 personally paid sick days

Job duties:

• Prepare, input, revise, and proofread various documents, including correspondence, presentations, reports, and other materials.
• Manage incoming regular and electronic mail, ensuring smooth communication flow within the organization and with external parties.
• Coordinate and confirm appointments and meetings for the employer, maintaining an organized schedule.
• Handle office supply orders
• Respond to telephone and email inquiries, relay messages, and direct calls to the appropriate individuals.
• Establish and maintain computerized filing systems to efficiently manage information.
• Develop and implement office procedures to optimize workflow and productivity.
• Welcome guests, determine the purpose of their visit, and direct them to the appropriate person or department.
• Record and transcribe meeting minutes accurately for documentation purposes.
• Arrange travel arrangements, including scheduling and making reservations as needed.
• Compile data, statistics, and other information to support research initiatives, if required.
• Supervise and train office staff on procedures and software usage to enhance their skills and efficiency.
• Coordinate and organize conferences as necessary.
  

Requirements:

• Proven experience as an administrative assistant or in a similar role.

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Excellent written and verbal communication skills.

• Strong organizational and time management skills.

• Attention to detail and accuracy in work.

• Ability to multitask and prioritize tasks effectively.

• Professional demeanor and strong interpersonal skills.

• Knowledge of office procedures and office management systems.

• Flexibility to adapt to changing priorities and work schedules.

• High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus.