Job description:

• Salary: $25.00/hr (Overtime: $38/hr)

  Benefits: 2-3 weeks vacation, 3 personally paid sick days

  Job duties:

  • Prepare, input, revise, and proofread various documents, including correspondence, presentations, reports, and other materials.
  • Manage incoming regular and electronic mail, ensuring smooth communication flow within the organization and with external parties.
  • Coordinate and confirm appointments and meetings for the employer, maintaining an organized schedule.
  • Handle office supply orders
  • Respond to telephone and email inquiries, relay messages, and direct calls to the appropriate individuals.
  • Establish and maintain computerized filing systems to efficiently manage information.
  • Develop and implement office procedures to optimize workflow and productivity.
  • Welcome guests, determine the purpose of their visit, and direct them to the appropriate person or department.
  • Record and transcribe meeting minutes accurately for documentation purposes.
  • Arrange travel arrangements, including scheduling and making reservations as needed.
  • Compile data, statistics, and other information to support research initiatives, if required.
  • Supervise and train office staff on procedures and software usage to enhance their skills and efficiency.
  • Coordinate and organize conferences as necessary.
    

  Requirements:

  • Proven experience as an administrative assistant or in a similar role.

  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

  • Excellent written and verbal communication skills.

  • Strong organizational and time management skills.

  • Attention to detail and accuracy in work.

  • Ability to multitask and prioritize tasks effectively.

  • Professional demeanor and strong interpersonal skills.

  • Knowledge of office procedures and office management systems.

  • Flexibility to adapt to changing priorities and work schedules.

  • High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus.