Office Admin Assistant

Work setting
Real estate
Remote location
Responsibilities
Tasks
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Plan, organize, direct, control and evaluate daily operations
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Establish work priorities and ensure procedures are followed and deadlines are met
Manage difficult situations with customers
Review, evaluate and implement new administrative procedures
Carry out administrative activities of establishment
Assemble data and prepare periodic and special reports, manuals and correspondence
Address customers' complaints or concerns
Schedule work of other staff
Supervision
1 to 2 people
Experience and specialization
Computer and technology knowledge
Google Docs
Microsoft Publisher
MS Excel
MS PowerPoint
MS Windows
MS Word
Electronic scheduler
Social Media
MS Office
Electronic mail
Spreadsheet