administrative assistant

Jobs in Markham, Ontario From Direct Multi-Pak Mailing Ltd
Posted on Canadian Job Portal
Full Time
Expired

  Job Description

RESPONSIBILITIES, SKILLS AND DUTIES:

 ·        Receive and distribute incoming physical and electronic mail, along with other materials, while managing the flow of information within the organization and coordinating with other departments and external organizations.

·        Manage multi-line phone system, answering and directing incoming calls promptly and professionally, ensuring excellent customer service.


·        Draft, input, edit, and proofread correspondence, presentations, brochures, reports, and related materials based on machine dictation and handwritten notes.

        Organize and manage both manual and digital information filing systems.


·        Attend team meetings and accurately record minutes to document key decisions and discussions.

·        Compile data, statistics and other information to support research activities

·        Assist with training on company procedures and company software.

·        Understand and ensure compliance with GMP/SOP within the company.

·        Update client flags in the CRM system and PTM Apps, ensuring accurate tracking of client status, preferences, and follow-up needs.

·        Conduct comprehensive research utilizing resources such as personal contacts, directories, and the internet to identify the professional certifications and medical interests of healthcare professionals and institutions, enhancing the overall quality of the database.

·        Perform regular database maintenance based on information received from returned mail, licensing boards, internet, and client files.

·        Collaborate with team members to refine the file management process, implementing best practices for data organization and storage.

·        Perform routine clean-up and maintenance in the CRM database to ensure data accuracy and integrity.

·        Identify and rectify data inconsistencies, duplicates, and errors through systematic review and validation processes.

·        Assess customer needs, evaluate customer satisfaction and optimize customer services

·        Organize meetings and conferences

·        Perform other duties as assigned

administrative assistant
Jobs in Markham, Ontario From Direct Multi-Pak Mailing Ltd
Posted on Canadian Job Portal

Job Position Information

Job Vacancy:
1
Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience:

2 years

Location:

Markham

Job Type:

Full Time

Salary:

$35 /Per Hour

Language:

english

Date Posted:

2024-11-30

Reference No.

CAJ4507600

Job Expiry Date:

2025-05-29

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INFORMATION MANAGEMENT TECHNICIAN (NOC: 12112)

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INFORMATION MANAGEMENT TECHNICIAN (NOC: 12112)Posted on July 22, 2025 by Med Image Diagnostic Centre JOB DETAILSLocation:     Scarborough, ONM1B 4Y7 Salary$36.00 hourly / 30 hours per week Terms of employmentPermanent employmentFull time Start dateStarts as soon as possible ShiftDay, Morning, Weekend Vacancies1 vacancy OVERVIEWLanguagesEnglish EducationCollege/CEGEP or other non-university certificate or diploma from a program of 1 years to 2 years Experience2 years to less than 3 years On siteWork must be completed at the physical location. There is no option to work remotely. Work settingClinic RESPONSIBILITIESTasks·      Develop document inventories·      Classify, code, cross-reference, log and store records·      Compile statistics and reports on activities within records management services·      Implement and update records classification, retention and disposal scheduling plans·      Label, prepare and transfer information files according to established records management life-cycle procedures and schedules·      Maintain access lists for security classified records·      Operate information retrieval systems to research and extract records·      Analyze technical documents and reports EXPERIENCE AND SPECIALIZATIONComputer and technology knowledge·      MS Office·      Computer assisted records management system·      MS Outlook ADDITIONAL INFORMATIONSecurity and safety·      Criminal record check Work conditions and physical capabilities·      Attention to detail·      Fast-paced environment·      Handling heavy loads·      Sitting·      Work under pressure Personal suitability·      Accurate·      Efficient interpersonal skills·      Excellent oral communication·      Excellent written communication·      Judgement·      Organized·      Team player BENEFITSOther benefits·      Other benefits EMPLOYMENT GROUPSThis employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:·      Support for newcomers and refugees·      Support for visible minorities WHO CAN APPLY TO THIS JOB?You can apply if you are:·      a Canadian citizen·      a Permanent resident of Canada·      a Temporary resident of Canada with a valid work permit Do not apply if are not authorized to work in Canada. The employer will not respond to your application. HOW TO APPLYDirect applyBy Direct Apply By emailmedimagediagnostic-jobs@post.com How-to-apply instructionsHere is what you must include in your application:·      Cover letter This job posting includes screening questions. Please answer the following questions when applying:·      Are you available for shift or on-call work?·      Are you willing to relocate for this position?·      Do you currently reside in proximity to the advertised location?·      Do you have previous experience in this field of employment?  

$36
/ Per Hour

Job Position Information

Job Vacancy:

1

Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience:

2 years

Location:

Markham

Job Type:

Full Time

Salary:

$35 /Per Hour

Language:

english

Date Posted:

2024-11-30

Reference No.

CAJ4507600

Job Expiry Date:

2025-05-29