Administrative Assistant

Job Title: Administrative Assistant (NOC 13110)Term: PermanentWorking hours:  35-40 Hours/WeekWage: $20.0 per hour ($41,600 /year)Work location: 291 Water St, Summerside, PE, C1N 1C1C&Y PMP CONSTRUCTION, established in 2020 in Summerside, PEI, specializes in residential projects development. We offer comprehensive construction services from land preparation to finishing. Our services span from surveying and demolition, foundation, main structure, and framework construction, to interior finishing and landscaping.Today, as we are developing our own in-house workforce and expanding our business and employee team this year, we need a dedicated Administrative Assistant taking charge various administrative tasks to effectively support our core business operations.Main duties:·       Continuously follow and improve office procedures to ensure efficiency and accuracy in day-to-day operations.·       Act as the primary point of contact for project-related inquiries, answering phone calls, emails, and client queries in a timely manner.·       Maintain a daily log of incoming and outgoing communication, ensuring no request or update is missed.·       Prepare and edit essential documents such as contracts, invoices, work orders, project schedules, and client communication.·       Organize all project documentation (permits, inspection reports, drawings) are stored both digitally and in hard copy for easy access and retrieval.·       Coordinate between internal teams (e.g., project managers, site supervisors) and external contacts (e.g., clients, subcontractors, suppliers) to relay critical updates and requests.·       Manage the company calendar, confirming appointments, preparing necessary materials, scheduling meetings, client site visits and inspections, adjusting for project deadlines and operational demands.·       Track inventory levels for project materials and office supplies, coordinating with vendors to avoid project delays due to stock shortages.·       Greet visitors professionally, ascertain their purpose, and direct them appropriately, whether to project sites or meeting areas.·       Coordinate company routine services and ensure timely payment, including utilities, internet, parking fees, property management fees, and other operational costs.·       Prepare weekly project updates, site progress report, delay explanation, and project completion documentation such as photo logs and inspection certificates.·       Train new administrative staff or temporary hires on internal systems, software (such as project management or scheduling tools), and office protocols.·       Coordinate company events such as project kick-offs, client presentations, and milestone celebrations, ensuring seamless organization of equipment, catering, and venue arrangements.Skills and Qualifications Requirement:·       Minimum a high school graduation certificate, must accompanied by proven directly related work experience.·       A diploma or degree in Business Administration or a related field is a plus.·       Minimum 2 years of experience in an administrative role, preferably in the construction or related industry.·       Independent working and problem-solving skills.·       Excellent communication skills.·       Excellent time and task management skills.·       Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiarity with office management software. To apply, please submit your resume and cover letter to hr.cypmpconstruction@hotmail.com. Please note that only shortlisted applicants will be contacted.

We are looking for a dynamic and proactive administrative assistant (support claims and returns representative) to support the organization and execution of key tasks within the company. The ideal candidate will have prior experience in administrative or commercial roles and the ability to work effectively in a team under pressure while maintaining a customer-oriented attitude.Job detailsLocation: 375 Annagem Boulevard Mississauga, ONL5T 3A7Workplace information: On siteSalary: 46,000 annually / 30 hours per WeekTerms of employment: Permanent employment Full timeDay, Early Morning, Evening, Morning, Night, WeekendStarts: as soon as possibleVacancies: 1 vacancyOverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsOn site Work must be completed at the physical location. There is no option to work remotely.ResponsibilitiesTasksCoordinate the flow of information within the teamDirect and control daily operations Train other workersDetermine and establish office procedures and routinesManage contractsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOversee the preparation of reportsRespond to employee questions and complaintsLiaise with management, union officials and HR consultantsSet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsConduct researchPerform data entryProvide customer serviceConsult with clients after sale to provide ongoing supportExperience and specializationArea of specializationCorrespondenceReports and recordsWho can apply to this job?Only apply to this job if:You are a Canadian citizen, a permanent or a temporary resident of Canada.You have a valid Canadian work permit.If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.How to applyBy emailresumes.americantall@gmail.com

Tasks Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Oversee payroll administration Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Recruit and hire staff Perform basic bookkeeping tasks