Admin Assistant

Salary: $25.00/hr (Overtime: $38/hr)

Benefits: 2-3 weeks vacation, 3 personally paid sick days

Job Duty:

• Prepare, key in, edit, and proofread correspondence, invoices, presentations, brochures, publications, reports, and related materials from machine dictation and handwritten copy.

• Open and distribute incoming regular and electronic mail and other materials, and coordinate the flow of information internally and with other departments and organizations.

• Schedule and confirm appointments and meetings for the employer.

• Order office supplies and maintain inventory.

• Answer telephone and electronic inquiries and relay telephone calls and messages.

• Set up and maintain manual and computerized information filing systems.

• Determine and establish office procedures to enhance efficiency.

• Greet visitors, ascertain the nature of business, and direct visitors to the employer or appropriate person.

• Record and prepare minutes of meetings.

• Arrange travel schedules and make reservations.

• May compile data, statistics, and other information to support research activities.

• May supervise and train office staff in procedures and the use of current software.

• May organize conferences.

Requirements:

• Proven experience as an administrative assistant or in a similar role.

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Excellent written and verbal communication skills.

• Strong organizational and time management skills.

• Attention to detail and accuracy in work.

• Ability to multitask and prioritize tasks effectively.

• Professional demeanor and strong interpersonal skills.

• Knowledge of office procedures and office management systems.

• Flexibility to adapt to changing priorities and work schedules.

• High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus.