Job description:

Core Responsibilities

The Accounting Assistant is responsible for assisting with and preparing the following:

AR responsibilities:

• Run monthly draft invoices and send them for review and approval through Elevia EI
• Review project contracts and additional service request forms and update project budget in contract management
• Set up new proposal and project codes in Vision and update project data
• Labour adjustments as required
• Run and analyze project revenue, labour, and earnings reports to ensure accuracy of profit, WIP and backlog balances by project
• Review receivables and ensure timeliness of collections;
• Archiving completed or cancelled projects

AP Responsibilities:

• Processing expense reports in Vision, checking the GL accounts and tax coding, checking receipts and compliance to company expense policy
• Processing the employee expense payment to the bank
• Updating cash flow excel file for expense report payments
• Expense Ad hoc report requests
• GL analysis, reconciliations and summaries
• Assist with month-end, quarter-end and year-end close
• Any other finance and reporting tasks, as required
• Back-up for other Accounts Payable tasks including monitoring AP mailbox and payments

Skills and Competencies Required:
 

• Must have a diploma in accounting and/or other appropriate academic major;
• Must have 3 years experience working within a Finance/Accounting department;
• Professional Experience using MS Office and ERP software (especially Deltek Vision) highly desirable;
• Effective written and verbal communication skills;
• The ability to be flexible and adaptable;
• The ability to work independently but also to contribute to a larger accounting team;
• Balance multiple tasks in a fast-paced studio environment;
• Attention to detail and deadlines is required.

We’re always looking to grow our studio alongside people who share our passion for innovation and design and who want be part of a culture that fosters wellbeing, inclusivity and sustainable futures. We’re proud to be able to offer outstanding career opportunities, along with a mentorship program to develop your professional skills and to grow within the firm.