Job description:

SECRETARY-CLERK (NOC: 13110)

Posted on May 16, 2024 by International Hospital Maintenance Services (IHMS)

JOB DETAILS

Location

202A, 10619-100 Avenue, Westlock, AB T7P 2J4

Salary

$16.00 hourly / 40 hours per week

Terms of employment

Permanent employment

Full time

Day, Morning, Weekend

Start date

Starts as soon as possible

Vacancies

1 vacancy

OVERVIEW

Languages

English

Education

Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work setting

Cleaning service company

RESPONSIBILITIES

Tasks

·       Coordinate the flow of information within the team

·       Direct and control daily operations

·       Open and distribute mail and other materials

·       Plan and organize daily operations

·       Train staff

·       Establish and implement policies and procedures

·       Record and prepare minutes of meetings, seminars and conferences

·       Determine and establish office procedures and routines

·       Schedule and confirm appointments

·       Answer telephone and relay telephone calls and messages

·       Answer electronic enquiries

·       Compile data, statistics and other information

·       Oversee the preparation of reports

·       Advise senior management

·       Order office supplies and maintain inventory

·       Negotiate collective agreements on behalf of employers or workers

·       Arrange travel, related itineraries and make reservations

·       Greet people and direct them to contacts or service areas

·       Set up and maintain manual and computerized information filing systems

·       Type and proofread correspondence, forms and other documents

·       Conduct research

·       Perform data entry

·       Provide customer service

·       Maintain and manage digital database

·       Perform basic bookkeeping tasks

EXPERIENCE AND SPECIALIZATION

Computer and technology knowledge

·       MS Excel

·       MS Outlook

·       MS PowerPoint

·       MS Windows

·       MS Word

Area of specialization

·       Correspondence

·       Reports and records

ADDITIONAL INFORMATION

Work conditions and physical capabilities

·       Ability to work independently

·       Fast-paced environment

·       Work under pressure

·       Tight deadlines

·       Attention to detail

·       Repetitive tasks

·       Work with minimal supervision

Personal suitability

·       Ability to multitask

·       Excellent written communication

·       Flexibility

·       Judgement

·       Organized

·       Team player

·       Accurate

·       Client focus

·       Reliability

·       Time management

·       Accountability

·       Dependability

·       Due diligence

·       Quick learner

WHO CAN APPLY TO THIS JOB?

Only apply to this job if:

·       You are a Canadian citizen, a permanent or a temporary resident of Canada.

·       You have a valid Canadian work permit.

·       If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

HOW TO APPLY

By email

ihms-jobs@post.com